Digitization is the solution for optimal workflow

The customer is clear. He wants his new windows sooner rather than later. This trend obviously requires a shortened workflow at the manufacturer. To achieve that - while also maintaining the overall picture - Klaes offers the correct software tools. After all, this is only possible with digital solutions.

The Klaes Info Manager takes care of the necessary communication between employees. Each employee can always access all information in a clear way via personal dashboards, a team overview, customer data and project files.

With a different way of working, you will never achieve the desired result here. Assignments, information and also documents must be created purposefully and if adjustments are needed, they must also be able to be implemented immediately.   

Digitalization is a key word in our contemporary society. Klaes offers customized solutions for every type of business, from clear and flexible solutions for commerce to fully integrated and compatible ERP programs for industrial production.

Targeted communication
The Klaes Info Manager takes care of the necessary communication between employees in the office, on the job and on the shop floor and saves a lot of time and work through automation. This flexible tool organizes and optimizes the workflow and also the transitions between different business processes. This automatically also ensures transparent processes and an efficient workflow.

Each employee can always access notes, assignments, messages and other information in an organized manner through personal dashboards, a team overview, client data and project files. Thus, all necessary information is available to each person involved at any time. Depending on the predefined communication procedures, the Klaes Info Manager automatically generates emails and information for employees and assignments can also be activated. For example, the person responsible on the shop floor is automatically informed when the customer has confirmed the order and the salesperson is notified when the first payment is received. 

Producing from a network
You just have to think about how much time it takes every day to write down, sort and distribute information about productions, how often the right information, parts or materials must then be searched for on the shop floor, or how often parts are in short supply on a job site, necessitating additional efforts. Then it quickly becomes clear that a good digital information system via the network can only benefit all involved.

With Klaes e-prod, all information about ongoing productions is available digitally and those involved get to see exactly the information needed at that moment. With each completed phase in the business process, the necessary comments are attached, which are then automatically available to the employee in the next phase, if desired also with information about the correct location of parts and materials in the warehouse.

So the schedule can also be modified in a very simple way. With a few mouse clicks, information can be removed from the system and replaced with other data. In addition, customers can also be correctly informed, because you can see at any time, where a particular order is in production. Through the quality management tool, those involved also receive information about production control. All orders, tests, checks, maintenance work and errors are automatically centralized with Klaes e-prod. The results and incidents are archived and followed up, whether the required actions are actually carried out.

All documents at your fingertips
Despite digitization, paper documents still play an important role, but not for internal operations. Thanks to Klaes Document Management, paper documents are automatically converted to data in a digital workflow. They are merged with all other available data and mails. In this way, time-consuming document management is minimized. Especially searching for one particular document, mail or note requires extra effort on a daily basis.

With this software tool from Klaes, all information is kept in the right place and can be accessed for each specific client or project. The search function also allows the user to look up information on a specific subject. The workflow becomes more efficient and shorter because documents can be sent simultaneously to several places, for example, for the release of orders or invoices. 

Text: Johan Debaere   Image: Klaes
Featured image: With Klaes e-prod, all information about ongoing productions is available digitally. With each completed phase in the business process, the necessary comments are added, which are then automatically available to the employee in the next phase.